FREQUENTLY ASKED QUESTION (FAQ)
GENERAL
What is the International Graduate Conference for Engineering, Science, and Humanities (IGCESH)?
International Graduate Conference on Engineering, Science and Humanities (IGCESH) is a biennial postgraduate conference organized by the UTM Postgraduate Student Society (PGSS-UTM) in collaboration with the School of Graduate Studies UTM.
What is the theme for IGCESH 2024?
“Towards Sustainable Futures: Innovations and Collaborations in a Changing World”.
When and where is the IGCESH 2024 being held?
The conference will be held online on the 27th and 28th of August, 2024.
How can I register for the IGCESH 2024?
You can register for the conference by visiting our official website and filling out the registration form. Detailed instructions and payment options are provided on the submission page.
When is the deadline for the registration of IGCESH 2024?
The deadline for registration is on the 26th June 2024. Early registration is encouraged to ensure your participation. However, full paper submission to participate in this conference is also required and is due on the date above.
Who can attend the conference?
The conference is open to graduate students, researchers, academics, and professionals in the fields of engineering, science, and humanities.
Will there be opportunities for networking?
Yes, there will be virtual networking sessions where participants can interact with each other, share ideas, and build professional connections.
How will the online conference be conducted?
The conference will be conducted using Webex as the virtual conferencing platform. Registered participants will receive a link to join the sessions and instructions on how to use the platform closer to the event date.
What kind of sessions will be held during the conference?
The conference will include keynote speeches, paper presentations, and virtual networking sessions. Each session will be interactive, allowing participants to engage with presenters and other attendees.
Who can I contact for more information?
For more information, you can contact the conference organizing committee via email at igcesh2024@utm.my. Please join the whatsapp group link sent to participants for real time updates and to ask questions about the conference.
How can I stay updated with the latest news about the conference?
You can stay updated by referring to our official website, https://sps.utm.my/igcesh2024/ or following our social media channels:
- Facebook: IGCESHUTM
- Instagram: igcesh2024
FEES AND PAYMENT
My paper has been accepted with major / minor corrections, when can I make the payment?
You can make the payment after sending the amended paper via the link in the email.
Why do observers have to pay the fee?
Observers have to pay RM 50 because the conference is not open to public and the link to the parallel sessions will only be provided to those who pay the conference fee. Only audience who are not related to the paper as co-authors or supervisors, have to pay and register as an observer.
What does Second Paper mean?
The second paper is the second paper presented and written by the same author.
How much is the registration fee?
Details regarding the fee structure and payment methods are available on the payment section of the official website or click this link https://sps.utm.my/igcesh2024/fees-and-payment/. The fee structure is as below:
Category |
Early Bird (27th July – 15th August 2024) |
Regular (16th – 22nd August 2024) |
Presenter | RM 300 | RM 350 |
Attending Author Second Paper Fee | RM 250 (per paper) | |
Observer | RM50 |
*Payment includes MyCite / Non-Index Journal Publication Fee
Where can I make the payment?
Payment can be made based on the timeline stated as above through UTM PayHub website: https://payhub.utm.my/payment/list
- Note : In the payment hub portal, under the category Department / Faculty, please select : Sekolah Pengajian Siswazah
Do I have to pay for each paper submitted?
Please pay the fee for each paper submitted, refer to the fee for the second paper submitted. If the main author has made payment, the co author and supervisor do not have to pay.
Do co-authors and supervisors have to pay as well?
Other authors such as the supervisors and co-authors who are not presenting but are attending the conference do not have to pay the participant fee.
PAPER FORMAT AND SUBMISSION
What is the format of the full paper?
Refer the full paper format in the publication section of the official website or click this link https://sps.utm.my/igcesh2024/publication-3/
How can I submit the full paper for the conference?
You can submit your paper through the Microsoft Conference Management Tool submission portal which can be accessed via this link and also via the conference website. Detailed guidelines on submission formats and deadlines are also provided on the website or click this link https://sps.utm.my/igcesh2024/submission-closed/
What is the deadline for paper submission?
The deadline for paper or abstract submission is 5th July 2024. Submissions received after this date will not be considered.
May I submit articles in Bahasa Melayu?
No, you are only allowed to use English.
Does the word count include references?
No, the word count does not include references. Maximum number of words for review paper/ social sciences are about 5000-7000 while for technical paper are about 3000-5000.
Do page limits include references?
Yes, page limits include references. Authors are requested to submit the full paper (8 to 12 pages in length).
PAPER REVIEW AND ACCEPTANCE
Will my paper be accepted?
Your paper will be reviewed by three reviewers who are experts in the three main categories of Engineering, Science & Technology and Social Sciences.
How long will it take to review my paper and know when it will be accepted?
The paper will be reviewed until the 27th July and the Notice of Acceptance will be notified via email after 27th July 2024, this will be followed by an official email from IGCESH 2024 stating the notification of paper acceptance (with corrections).
What should I do after my paper is accepted?
You should edit your paper based on reviewer comments and resubmit the paper by the Camera Ready Date. Following that, payment can be made. It is advisable that you should only pay after receiving our email where we will include the registration link and instructions to upload proof of payment. Please refer the updated early bird payment and registration dates on the payment and registration menu, respectively.
I cannot access the submission button in CMT, how do I submit my revised paper?
Please email the revised paper to igcesh2024@utm.my in both PDF and Microsoft Word format, only if you cannot find the submission button in CMT due to technical issues.
ONLINE CONFERENCE ACTIVITIES AND PRESENTATIONS
How can I prepare for my online presentation?
Guidelines and tips for preparing and delivering your online presentation will be provided to all presenters. The virtual background and slides template will also be provided. Technical support will also be available to assist you.
When will I get the Parallel Session Schedule?
The committee will provide the Parallel Session schedule via email and via the whatsapp group for participants.
Will there be a rehearsal or dry run for participants?
The rehearsal/dry run is scheduled to be conducted on the 25th August. The time will be confirmed and the webex link will be provided before the date.
Is it possible to participate in the conference solely by submitting a research paper without giving an oral presentation?
No, either the author or co-author must attend and present during the conference.
Why do I have to upload my abstract in the registration form?
The committee will extract the uploaded abstract to be included in the abstract and will only be circulated among the participants. The abstract book is provided for participants to know a bit about the presentation. It is not an extended abstract, just the abstract from the latest version of the abstract in the paper that you have amended according to the journal’s requirements.
Will the conference sessions be recorded?
Yes, all conference sessions will be recorded and made available to registered participants after the event.
How can I access the recorded sessions?
Registered participants will receive an email with instructions on how to access the recorded sessions.
Are there any awards or recognitions for outstanding presentations?
Yes, there will be awards for the best paper and best presentation in each category. Details about the awards and selection criteria will be announced during the conference.
PUBLICATION
What are the potential journals for publication?
MYCITE Journals for Publication
Engineering and Science & Technology category
- Journal of Engineering and Technology (UTEM)
Social sciences category
- Quantum Journal of Social Sciences and Humanities
Will all papers be published in journals?
Yes, all accepted papers will be published in either MyCITE or non-indexed journals.
How long will it take to publish my paper?
The duration required to publish the papers will depend on the respective journal’s process of publication.
Will I have to pay additional fees to publish my paper?
Fees for non-indexed journals are included in the conference fees.
Will there be conference proceeding?
All abstracts of papers presented in IGCESH 2024 will be published in the a digital format abstract booklet and circulated to IGCESH participants during the conference.
We look forward to your participation in the International Graduate Conference for Engineering, Science, and Humanities (IGCESH) on the 27th and 28th of August, 2024. If you have any further questions, please do not hesitate to contact us at igcesh2024@utm.my or any of our social media.