ONLINE PRESENTATION GUIDELINES

1) Guidelines for Live Presentation Via Webex

Kindly notice that all live presentations will take place through WEBEX, an online platform. There are a few requirements and equipment that you must make sure available before you start your live online video presentation.

  1. Must have laptop/PC Desktop with Webcam.
  2. Updated browser / installed Webex application. Kindly visit this link to download the application https://www.webex.com/downloads.html
  3. Must have a strong internet connection (Minimum bandwidth 3Mbps Download, 1Mbps Upload) to avoid any delays during your presentation. Please check your internet bandwidth at this link https://www.speedtest.net/
  4. Test your mic and slide sharing before starting your live video presentation.
  5. Available at the Webex room 10 – 15 minutes before the session starts. To access the link to the Webex room, kindly check the program tentative of IGCESH 2022 (will be updated on our official website. 
  6. All presenters are advised to be present throughout the session as the presentation schedule might change according to the presenter’s availability.
  7. Bright, quiet and formal environment to present your research.
  8. Your presentation must not be more than 10 minutes and an additional 5 minutes will be given to the audience to give questions and feedback on your research (10 mins presentation + 5 mins Q&A).

For your presentation slides, please use the templates provided by the conference organizers. You may refer here.

2) Additional Guidelines for Pre-Recorded Video Presentation

Kindly notice that the registered authors who chose to present their works through pre-recorded videos during the registration must make their presentation videos by referring to the additional rules as follows: 

  1. The maximum video duration is 10 minutes.
  2. Make sure the video is in MP4 format and the maximum file size is 1 GB.
  3. The video dimension should be at least 1280 x 720 pixels or 720p settings.
  4. The video should contain a prominent view of the presentation slides along with audio of the spoken presentation. Videos containing a shot of the speaker’s head are highly encouraged for increased engagement. Many presentation software allows recording audio and video directly in the application and can export appropriate video files. Please see the notes below for detailed instructions for PowerPoint. If you use a different application, please see the notes under Other Options.
  5. Only ONE video must be uploaded for each paper, please name the to-be-submitted video file in the following format Paper ID_FullName.

Example : 

Paper id = 100
Presenter full name = Michael Tan

Video file name = 100_MichaelTan.mp4

Please make sure the Pre-recorded Video Submission Form has been filled in and submitted before the deadline on 25th July 2022 (will be updated at our official website). All shall be noted that the form is only valid per submission of the paper. Please upload and submit the form again for your second paper (if any). 

3) PowerPoint

  1. Follow these instructions to add audio (and optionally video) to your slides.
  2. Follow these instructions to generate a MPEG-4 (.mp4) file from your slides and audio/video.

Alternatively, you can follow this video tutorial which goes through both of these steps.

4) Other Options

  1. Record your screen (and microphone) while giving the presentation. There are effective and free options to do this on Linux, macOS, and Windows.
  2. As a last resort, and only if you are comfortable directly editing video, you can export your slides as images, record an audio track, and combine the two using software like kdenlive, iMovie, or others.